Senior
Administrator

FULL TIME // PERMANENT

Sparq in Leeds is looking for an exceptional senior administrator with an eye for detail, a passion for accuracy and a willingness to assist wherever required. The role demands not only expertise in financial and administration tasks but also leadership capabilities. The successful candidate will be responsible for leading a small team of project and business administrators and coordinators, guiding them towards achieving operational excellence.

Key Responsibilities:

Team Leadership: Act as a leader (not a manager) to a small team of project and business administrators and coordinators. Inspire, guide, and support team members in their professional development and execution of their roles.

Support to Finance Director: Assist the Finance Director in preparing management accounts and maintaining accurate bookkeeping records, providing crucial support in financial management tasks. 

Sales and Purchase Ledger Management: Efficiently manage and maintain sales and purchase ledgers. Ensure accurate recording of all transactions and timely processing of data.

Debt Management: Monitor outstanding debts, implement effective strategies and work with the wider Sparq Team to ensure timely debt recovery.

Credit Checking Clients: Conduct thorough credit checks on new and existing clients to assess creditworthiness and limit financial risk.

Accounts Reconciliation: Ensure the accuracy of our financial data. Identify and resolve any discrepancies in financial records.

Managing Payments: Oversee the processing of payments, ensuring all supplier invoices are paid on time.

Raising Purchase Orders and Processing Invoices: Generate and issue purchase orders and process supplier invoices, ensuring they comply with company policies.

Raising Sale Invoices: Ensure that sales Invoices are raised accurately and on a timely basis.

Setting Up Supplier and Client Accounts: Efficiently set up new accounts for suppliers and clients, ensuring all relevant information is accurately recorded and maintained.

Reconciliation and management of credit card spend: Ensure that all card transactions are complete and accurate.

General Administration: Perform additional administrative tasks as required to support the smooth running of the events management team.

Personal Traits:

• Passionate about Precision: Understands the critical role that accurate, well-organized, and meticulous administration plays in the company's growth.
• Dedicated to Excellence: Demonstrates a caring attitude towards work, with a commitment to maintaining high standards in all administrative tasks.
• Forward-Thinking: Eager to contribute to Sparq's vision of becoming the UK's leading events partner through exceptional administrative management.

Skills and Qualifications:

• Proven leadership skills with experience in guiding and mentoring a team.
• Experience in sales and purchase ledger management, debt management, and financial administration.
• Excellent organisational and time management skills.
• Proficient in Office 365 and Xero accounting software.
• Exceptional communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Job Type: Full-time

Salary: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Leeds, LS10 1JD: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative experience: 2 years (preferred)

Work Location: In person

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