Project Support
Coordinator

FULL TIME // PERMANENT

Are you a detail-oriented and highly organised individual with a passion for optimising operational efficiency? Do you thrive in a fast-paced environment and enjoy working closely with project teams? If so, we have a fantastic opportunity for you to join Sparq Live Limited as a Project Support Coordinator!

About Sparq Live Limited:

At Sparq Live Limited, we specialise in delivering exceptional event experiences by providing cutting-edge solutions and seamless project management. As a Project Support Coordinator, you will play a crucial role in ensuring the smooth execution of our projects by efficiently matching resources, maintaining project workflows, and providing invaluable administrative support to the project team.

Responsibilities:

As the Project Support Coordinator, your responsibilities will include:

• Transport Logistics: Schedule Sparq vehicles, source & schedule external hire vehicles, ensure weight/height limits are considered, and research/book vehicle parking.
• Staff Management: Schedule Sparq staff, considering working hours, and source/book external staff, including freelancers, crew, and drivers.
• Travel and Accommodation: Book and organise all company travel and accommodation for project-related activities.
• Equipment Management: Source and book necessary equipment for projects.
• Freelancer Database: Maintain the freelancer database, ensuring it's up-to-date with key documentation.
• Capacity Management: Anticipate busy periods and proactively book extra resources in advance.
• Digital Project Job Files: Create and manage digital project job files.
• Financial Management: Ensure external resources receive purchase order numbers, and costs are up-to-date on Project Cost Sheets.
• Supplier Liaison: Liaise and negotiate with suppliers, venues, and service providers.
• Vehicle Maintenance: Schedule Sparq vehicle maintenance/servicing bookings, alongside our Facilities & Fleet Operative.
• Vehicle Tracker System: Responsible for maintaining the vehicle tracker system.
• Courier Management: Organise couriers for the collection and return of equipment.
• Ad-Hoc Duties: Perform other ad-hoc duties as required to support the project team.

About You:

To excel in this role, we are looking for someone who possesses the following qualities:

• Professional and Friendly: You have a tenacious yet friendly approach to work, balancing the pursuit of required information from colleagues with mindfulness of the demands on our busy teams.
• Process-Oriented: You can quickly develop an excellent understanding of in-house processes, and systems such as HireHop, TeamTrack, and HubSpot CRM.
• Effective Communicator: You have excellent communication skills, both written and verbal, with a keen eye for detail and accuracy.
• Self-Motivated: You are a self-starter who can take direction from line managers and work independently to achieve tasks.

How to Apply:

If you are ready to embark on an exciting journey in event support and contribute to creating unforgettable experiences, we want to hear from you! To apply, please submit your current resume and a cover letter detailing your relevant experience and why you believe you are the perfect fit for the role.

Note: Only shortlisted candidates will be contacted for further evaluation.

Join Sparq Live Limited and play a pivotal role in shaping remarkable event experiences that leave lasting impressions!

APPLY NOW